Automotive Administrative Assistant-Sales Department

Company: Mobility Works
Location: Monroeville
Posted on: September 20, 2023

Job Description:

Are you passionate about making a difference in the lives of individuals with mobility challenges? MobilityWorks is a leading provider of wheelchair-accessible minivans, full-size vans with lifts, and commercial fleet vehicles. Our mission is to empower wheelchair users by providing them with the mobility, independence, and personal freedom they desire. If you share our commitment to enhancing the lives of others, keep reading to find out how you can contribute to this meaningful cause. At MobilityWorks , we are seeking an outgoing and energetic Sales Administrator to join our team. We offer a work environment that promotes a healthy work-life balance, with regular business hours allowing you to spend quality time with your family or pursue your passions outside of work. We firmly believe that every team member is a vital part of MobilityWorks , and we deeply value the skills, efforts, and contributions made by each individual. Our core values guide our actions, and we make every effort to live up to them. As a Sales Administrator, you will be responsible for the following: Answering incoming calls in a professional manner. Preparing Vehicle Delivery paperwork, including state DMV required documentation for titling and registration purposes. Managing the title process and reporting title status in SalesForce. Submitting warranties as necessary. Obtaining finance paperwork and completing RSA and ESC contracts as appropriate. Managing Accounts Receivable responsibilities, including daily deposits for sales, service, and rental departments, account reconciliation, collection calls as needed, and required paperwork submittals to state and federal accounts for payment. Handling Accounts Payable responsibilities required by the corporate office, including monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed. Managing client accounts and updating current information as needed. Processing and distributing all incoming mail to the correct department at the store and corporate level. Ordering general office supplies as needed. Managing the vehicle rental department, scheduling rentals, training rental clients on the use of adaptive equipment, preparing contracts, invoicing, and filing all related paperwork on a monthly basis. Managing vehicle maintenance and scheduling repairs as needed for the Rental Fleet. Creating deal jackets for all inventory and managing the flow of deal jackets to align with vehicle movement. Collecting client payments when service work is performed. To be successful in this role, you should possess the following qualifications: 2 years of administrative assistant experience. Professional experience with PA DMV/Titling process required PA Notary preferred but not required Excellent customer service skills and experience. Strong organizational skills and attention to detail. Excellent communication skills, both verbal and written, in-person and over the phone. Ability to work independently in a fast-paced environment. AP/AR experience. Currently hold a valid driver's license. We offer the following benefits to our employees: Work/Life Balance: Monday through Friday, 8-5 schedule with no late nights or weekends. Competitive Salary + Bonus. Medical, Dental & Vision Insurance plans. Flexible Spending Account(s). 8 paid holidays, Personal Time Off, Social Responsibility Time. Employer Paid Benefits: Tuition Reimbursement Program, Employee Assistance Program, Life and Disability insurance. Employee Wellness Program. 401(k) Retirement Plan options with a generous company match. An incredibly rewarding experience in a team-centered environment. Military veterans are highly encouraged to apply! At MobilityWorks , we embrace diversity and invest in our employees Date posted: 09/11/2023

Keywords: Mobility Works, Penn Hills , Automotive Administrative Assistant-Sales Department, Administration, Clerical , Monroeville, Pennsylvania