Automotive Administrative Assistant-Sales Department
Company: Mobility Works
Location: Monroeville
Posted on: September 20, 2023
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Job Description:
Are you passionate about making a difference in the lives of
individuals with mobility challenges? MobilityWorks is a leading
provider of wheelchair-accessible minivans, full-size vans with
lifts, and commercial fleet vehicles. Our mission is to empower
wheelchair users by providing them with the mobility, independence,
and personal freedom they desire. If you share our commitment to
enhancing the lives of others, keep reading to find out how you can
contribute to this meaningful cause. At MobilityWorks , we are
seeking an outgoing and energetic Sales Administrator to join our
team. We offer a work environment that promotes a healthy work-life
balance, with regular business hours allowing you to spend quality
time with your family or pursue your passions outside of work. We
firmly believe that every team member is a vital part of
MobilityWorks , and we deeply value the skills, efforts, and
contributions made by each individual. Our core values guide our
actions, and we make every effort to live up to them. As a Sales
Administrator, you will be responsible for the following: Answering
incoming calls in a professional manner. Preparing Vehicle Delivery
paperwork, including state DMV required documentation for titling
and registration purposes. Managing the title process and reporting
title status in SalesForce. Submitting warranties as necessary.
Obtaining finance paperwork and completing RSA and ESC contracts as
appropriate. Managing Accounts Receivable responsibilities,
including daily deposits for sales, service, and rental
departments, account reconciliation, collection calls as needed,
and required paperwork submittals to state and federal accounts for
payment. Handling Accounts Payable responsibilities required by the
corporate office, including monthly petty cash reconciliation,
credit card statements, gas log statements, expense reports, and
check requests as needed. Managing client accounts and updating
current information as needed. Processing and distributing all
incoming mail to the correct department at the store and corporate
level. Ordering general office supplies as needed. Managing the
vehicle rental department, scheduling rentals, training rental
clients on the use of adaptive equipment, preparing contracts,
invoicing, and filing all related paperwork on a monthly basis.
Managing vehicle maintenance and scheduling repairs as needed for
the Rental Fleet. Creating deal jackets for all inventory and
managing the flow of deal jackets to align with vehicle movement.
Collecting client payments when service work is performed. To be
successful in this role, you should possess the following
qualifications: 2 years of administrative assistant experience.
Professional experience with PA DMV/Titling process required PA
Notary preferred but not required Excellent customer service skills
and experience. Strong organizational skills and attention to
detail. Excellent communication skills, both verbal and written,
in-person and over the phone. Ability to work independently in a
fast-paced environment. AP/AR experience. Currently hold a valid
driver's license. We offer the following benefits to our employees:
Work/Life Balance: Monday through Friday, 8-5 schedule with no late
nights or weekends. Competitive Salary + Bonus. Medical, Dental &
Vision Insurance plans. Flexible Spending Account(s). 8 paid
holidays, Personal Time Off, Social Responsibility Time. Employer
Paid Benefits: Tuition Reimbursement Program, Employee Assistance
Program, Life and Disability insurance. Employee Wellness Program.
401(k) Retirement Plan options with a generous company match. An
incredibly rewarding experience in a team-centered environment.
Military veterans are highly encouraged to apply! At MobilityWorks
, we embrace diversity and invest in our employees Date posted:
09/11/2023
Keywords: Mobility Works, Penn Hills , Automotive Administrative Assistant-Sales Department, Administration, Clerical , Monroeville, Pennsylvania
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